COUNSELLING PROCEDURE

VERIFICATION OF IDENTITY AND COUNSELLING
Qualified candidates will be informed by post of their All India Ranks (AIR), and will be called for identity verification in the order of their AIR. A candidate can also obtain this information on the website, IVRS, or by calling the JEE office from where he/she received the admit card, on or after May 26, 2009. Individual zones (IITs) will fix their counselling schedule. They will display the counselling schedule on their websites and also inform the qualified candidates by speed post/registered post. In case a qualified candidate does not receive the counselling letter, he/she must still appear for identity verification on any one of the dates specified in the counselling schedule, at the institute from where he/she had received the admit card.

The main purpose of asking the qualified candidates to appear in person for the counselling is to verify their identity. Hence the candidates must bring their admit cards, and various documents for verifying their identity, age, category and mark sheet of qualifying examination, all in original with two photocopies of each. On failing to establish the authenticity of any of the above documents, the candidate will not be considered for admission. The candidate must also bring a physical fitness certificate from a Registered Medical Practitioner in a format that will be made available to him/her at an appropriate time.

After checking their identity and documents, the candidates will be asked to submit their choice sheets of courses and institutes. The counselling brochure will help the candidates to exercise this option judiciously. Some IIT faculty may also be available for consultation. However, the faculty at any one IIT may not have information about all the courses offered by all the institutes, and can only provide whatever information is available with them.

After the qualified candidates have exercised their choices as per the counselling schedule, seat allocation will be done centrally, at a later date on the basis of the AIR-cum-choices exercised by the candidates. There is no provision for instant seat allocation at the time when the candidates submit their choice-sheets. However, the course closures will be announced, starting from the first day of counselling of GE category candidates.

To take care of possible absentees, the number of qualified candidates is kept more than the number of seats available in the IITs, IT-BHU, Varanasi, and ISMU, Dhanbad. The fact that an applicant has qualified in JEE-2009 and has been called for identity verification and counselling, does not guarantee his/her admission. This will depend upon the applicant’s All India Rank, his/her choice of courses/institutes and the number of seats available.

A counselling brochure detailing various branches of study will be mailed along with the counselling letter, and will also be made available on the website.

Counselling dates for candidates of different categories, including those who qualify for Preparatory Course are provided in the counselling schedule.